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Filetype Definitions
PRMD files track a wide variety of land development activities. These different types of files are designated with unique numbering schemes. Numbering schemes have changed through time, so older files often have a different number scheme than current files. This list provides our file naming formats and filetype definitions.
| Number Key: |
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| Filetype | Definition | ||||||
| A-xxxxxx | A building permit created prior to 1974. | ||||||
ACCxx-xxxx |
An Administrative Certificate of Compliance file tracks the verification of existing separate legal lots in compliance with the Subdivision Map Act. | ||||||
ADAxx-xxxx |
An Administrative Appeal of Zoning Interpretation file tracks an appeal of any decision or determination made by planning staff. | ||||||
ADRxx-xxxx |
An Administrative Design Review file tracks new structures in scenic resource areas and new uses in commercial areas to minimize their visual impacts. | ||||||
AEXxx-xxxx |
A building permit exemption created after July 5, 1995 for a structure designated for agricultural uses only. | ||||||
AGPxx-xxxx |
An Agricultural Preserve file establishes and tracks Williamson Act Contracts. These contracts legally restrict the use of the land to an agricultural use for a minimum of 10 years. | ||||||
ANNEX-xxxx |
A file which tracks the annexation of a parcel into the jursidiction of an incorporated city. | ||||||
| B-xxxxxx | A building, grading or demolition permit created prior to July 1, 1999. | ||||||
| BLD-xx-xxxx | A building permit created after July 1, 1999. The most current files also track the approval process prior to permit issuance. | ||||||
CCCxx-xxxx |
A Conditional Certificate of Compliance file tracks a request to legalize land which was subdivided improperly. | ||||||
CMOxx-xxxx |
A Certificate of Modification file tracks the modification of notes or conditions on a previously recorded subdivision map. | ||||||
CPHxx-xxxx |
A Coastal Permit with Hearing file tracks the progress of public hearings that are required within the Coastal Planning area. | ||||||
CPNxx-xxxx |
A Coastal Permit - No Hearing file tracks the progress of an administrative project withing the Coastal Planning area when a hearing is not legally required. | ||||||
| D-xxxxxx | A building permit exemption created prior to July 5, 1995 for a structure designated for agricultural uses only. | ||||||
| DEMxx-xxxx | A building demolition permit created after July 1, 1999. | ||||||
DRHxx-xxxx |
A Design Review with Hearing file tracks the progress of public hearings that are required for certain major projects. | ||||||
| DRNxx-xxxx | A permit created after July 1, 2004 for a project that involves storm water drainage that is not covered under another permit type. | ||||||
DUA-xxxxxx |
A Dwelling Unit Allotment file tracks the number of single family dwellings in the Sebastopol (Area 6) and Sonoma Valley planning areas (Area 9). | ||||||
| E-xxxxxx | An electrical permit created prior to 1982. | ||||||
ENCxx-xxxx |
A permit granting authority to perform work in a public right of way. | ||||||
FLD-xxxxxx |
A file which tracks information about a structure which has been affected by a flood. | ||||||
GPAxx-xxxx |
A General Plan Amendment file tracks requests to change the General plan designation on one or more parcels. | ||||||
| GRDxx-xxxx | A grading permit created after July 1, 1999. The most current files also track the approval process prior to permit issuance. | ||||||
| I-xxxxxx | A trailer (mobile home) permit created prior to July 5, 1995. | ||||||
ICCxx-xxxx |
An In-Channel Construction Permit is required when a waterway will be disturbed by construction activity. | ||||||
LLAxx-xxxx |
A file that tracks the Lot Line Adjustment process on 2-4 parcels. | ||||||
MJSxx-xxxx |
A Major Subdivision file tracks the progress of a request to divide a parcel into more than 4 lots. | ||||||
MNSxx-xxxx |
A Minor Subdivision file tracks the progress of a request to divide a parcel into 4 or fewer lots. | ||||||
MSCxx-xxxx |
A Miscellaneous file used for minor requests when no other filetype is applicable. | ||||||
OPRxx-xxxx |
A permit to operate a non-standard septic system or to monitor a standard septic system under certain circumstances. | ||||||
ORD-xxxx |
A file which tracks the map associated with a zoning district change approved by the Board of Supervisors. | ||||||
ORDxx-xxxx |
An Ordinance Determination/Interpretation file tracks requests for waiver of covered parking requirements and complex determinations on legal non-conforming status of buildings or uses. | ||||||
| P-xxxxxx | A plumbing permit issued prior to 1980. | ||||||
PLPxx-xxxx |
A file which tracks multiple planning files on the same parcel which are being processed concurrently. | ||||||
| PRExx-xxxx | A file which tracks a preapplication meeting. | ||||||
| PXxxxxxx | A building plan check performed prior to July 5, 1995. | ||||||
| R/S xx-xxx | A file which tracks the plancheck of a Record of Survey created by a licensed land surveyor. | ||||||
RNCxx-xxxx |
A file which tracks the road name change process. | ||||||
ROIxx-xxxx |
A Roiling Permit is required when a natural waterway will be disturbed by construction activity. | ||||||
RVAxx-xxxx |
A Reversion to Acreage file tracks requests to revert land to a pre-subdivision status. | ||||||
| S-xxxxxx | A septic system permit created before July 1995. | ||||||
| SB-547-xxx | A file which tracks information about an unreinforced masonry structure subject to Senate Bill 547. | ||||||
SEPxx-xxxx |
A file which tracks the plancheck and construction of a septic system. This type of file can also refer to the evaluation of an existing septic system. | ||||||
SEVxx-xxxx |
A site evaluation file for a building permit, septic permit or flood zone determination. | ||||||
SEWxx-xxxx |
A permit to connect to a sewer system. | ||||||
SOIL-xxxxx |
A soils report information file. | ||||||
SPAxx-xxxx |
A Specific Plan Amendment file tracks requests to change the Specific Plan designation for one or more parcels. | ||||||
SPExx-xxxx |
A Special Event permit allows a public event to be held in a public right of way. | ||||||
SURxx-xxxx |
A file that tracks various legal survey documents such as Subdivision Maps, Corner Records and Certificates of Correction. | ||||||
T-xxxxxx |
A temporary utility or occupancy permit created prior to July 1, 1999. | ||||||
| TEM-xx-xxxx | A temporary utility, construction trailer or occupancy permit created after July 1, 1999. | ||||||
TRNxx-xxxx |
A Transportation Permit is required by state law when a vehicle which exceeds specified size or weight limitations is operated on a public roadway. | ||||||
UPExx-xxxx |
A Use Permit file tracks a request for a project which requires a conditional use permit with public hearing. These files also track Use Permits when a hearing will be waived. | ||||||
| V-xxxxxx | A file which tracks an allegation of a code violation. | ||||||
VARxx-xxxx |
A Variance file tracks requests to modify development criteria such as setbacks specified by the Zoning Code. | ||||||
VBUxx-xxxx |
A Code Enforcement file which tracks an allegation of building or housing code violation. | ||||||
VESxx-xxxx |
A file which tracks an approved septic system or septic design to protect a property owner from changes in regulations during the term of a Vesting Certificate. | ||||||
VGRxx-xxxx |
A Code Enforcement file which tracks a allegation of a grading or drainage violation. | ||||||
VMxx-xxxx |
A Voluntary Merger file tracks requests to eliminate property lines between parcels under the same ownership. | ||||||
VPLxx-xxxx |
A Code Enforcement file which tracks a allegation of a land use violation. | ||||||
VWSxx-xxxx |
A Code Enforcement file which tracks an allegation of a failed septic system or contaminated well. | ||||||
WATxx-xxxx |
A file which tracks the plancheck and/or construction inspection of a water system that serves 2 or more parcels. | ||||||
WELxx-xxxx |
A well drilling, well destruction or pump test permit. | ||||||
| WP xxxx | A file which tracks geotechnical borings. | ||||||
ZCExx-xxxx |
A Zoning Change file tracks the zoning district change process. | ||||||
ZPExx-xxxx |
A Zoning Permit file track many planning files including Home Occupation, Special/Cultural Event, Horse Boarding, Second Dwelling Units, and other minor projects. | ||||||
| xxxxxx-B xxxxxx-M xxxxxx-S xxxxxx-G xx-xxxxx |
Files with these numbering systems were created in
a legacy computer system which did not accommodate the type of detailed
information we have for more current permits. These files can represent a building permit, grading permit or allegations of code violations. |
